Job Details

Position Summary: The Payroll Specialist is responsible for the accurate and timely processing of payroll while ensuring compliance with multi-state employment and tax laws.

Reports To: HR Manager

Essential Duties & Responsibilities:

• Ensures accurate and timely processing of payroll for assigned clients which includes but not limited to new hires, terminations, salary changes, benefits, garnishments, taxes and other employee payroll related changes.
• Collects all supporting documentation needed for payroll processing support which includes signed offer letters, approved timesheets, written approvals, and other documents as necessary.
• Process off-cycle payrolls as needed after approval from management.
• Prepares manual checks or direct deposits due to payroll errors or final paychecks in accordance with applicable state and federal laws with permission from management
• Partners with the Accounting team to ensure payroll reconciles to the general ledger.
• Reconciles each payroll s cash requirement amounts and ensures all applicable tax deposits are made accurately.
• Creates and maintains annual payout reconciliations for all payrolls processed.
• Reconciles quarterly tax reports for all federal, state, and/or local taxes.
• Manages multi-state payroll accounts including registrations, tax deposits, and general account maintenance.
• Creates and maintains late-hire & termination calculation worksheets for clients.
• Ensures retirement contributions are made timely for applicable clients.
• Creates payroll calendars for clients as needed.
• Prepares and maintains accurate records and reports of payroll transactions in an organized fashion.
• Supports the completion of the client's annual audit by responding promptly to all requests.
• Partners with HR to ensure client and employee payroll concerns are resolved timely and accurately.
• Ensures compliance with federal, state and local payroll, wage, and hour laws.
• Facilitates workers compensation audits as needed.
• Reconciles and reviews Form W-2 and W-3 for accuracy.
• Provides best-in-class client service to all parties, internal and external, which includes accuracy of work, and effective communication.
• Other duties as assigned.

Supervisory Responsibilities:

• N/A

Required Skills/Abilities:

• Knowledge of the payroll function including preparation, balancing, internal control, and payroll taxes.
• Knowledge of federal, state and local payroll, wage, and hour laws.
• Proficient with payroll software or ability to learn efficiently and effectively
• Excellent organizational skills and attention to detail.
• Strong analytical and problem-solving skills.
• Proficient mathematical capabilities.
• Proficient with Microsoft Office Suites, specifically Excel.
• Ability to multi-task and work under pressure or deadlines.
• Strong time-management skills.

Education & Experience:

• High school diploma or equivalent required.
• Two years of experience in payroll processing.
• Certified Payroll Professional (CPP) credentials preferred; if not currently certified, must have the ability to obtain within one year.

Hours & Travel:

• Occasional travel may be required to meet client needs.